Board Meeting Minutes

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Conference of Interpreter Trainers
Face to Face Board Meeting
Phoenix, AZ
October 26 – October 28, 2009

Persons present: Brian Morrison, Cindy Farnham, Cindy Volk, Leslie Greer, Suzanne Ehrlich, Annette Miner, Myrelis Aponte-Samalot

Absent: Carolyn Ball, Laura Braucht

Monday, October 26

President, Brian Morrison opened the meeting at 1:34 pm PST.

Minutes of the September 2009 meeting were accepted.

President Report

  1. Brian attended the Robust Relationship meeting via phone. Topics of discussion were : AA to BA team is working on a new publication, CCIE has 9 programs in SSR and 5 are waiting, CIT journal and conference, www.portfolioplace.net website where students can download info to set up their own portfolio.

  2. Brian discussed his trip to Australia and the ASLIA conference. He met with a group of educators there and facilitated a discussion about establishing an organization similar to CIT in Australia.

  3. Discussion about fundraising for international members to attend our conference and/or fundraising to send other countries materials, or sending someone with the materials for a week to train folks there.

  4. RID has invited CIT to be part of their stakeholders column in “The RID Views”, so Brian will be writing an article about CIT.

  5. Discussion about having a CIT presence at different RID state, regional, conferences, and about getting more members.

Vice-President Report

1) Cindy F reported that she has been working on conference preparations.

2)Cindy F finished the income taxes from last year.

3)CCIE was paid the final $7,000 that we owed them.

Treasurer Report

Approximate amounts in the bank are as follows: General Fund -$83,000. Two CD’s -$23,000 and $35,000.

Secretary Repor

  1. Upon approval, minutes are always sent to Doug for the website.

  2. A sympathy card was sent to David Still’s family.

Director of Public Relations Report

1) Leslie reported that she and Tom Riggs and Marla were working on the survey regarding deaf faculty in interpreting programs. This project is ongoing.

2) She has been working with ASLTA in preparation for this meeting/conference.

Director of Membership Report

1)Myrelis discussed encouraging international members.

2) Myrelis and Doug met and revised the membership form. A feature was added to keep some information private and other information public.

3)Myrelis discussed having spoken language interpreters as members and their fee structure.

4)Myrelis also discussed how to increase organizational members. She will send a link to organizations including part of the journal, i.e. table of contents, editorial and sample articles. Also discussed the possibility of a free journal link to schools, professional organizations, etc in order to draw interest in joining CIT.

Director of Communications and Technology Report

1) Suzanne reported that newsletter articles/information need to go to her. She will edit, etc, then send to Doug to put it on the website. Suzanne will be responsible for getting articles, etc. from everyone.

2) Suzanne reported that Google Apps could be used for scanning all of our documents. Then we can all share all those documents, archives, pictures, and have it in one location.

3) Suzanne has set up the CIT Facebook page. It has a spot for people to respond about attending the conference. It also has a discussion board. Suzanne will put this in the newsletter. It is currently a public page that can be shared with non-members.

4) Suzanne discussed whether we should allow a blog space on our website. Discussion that it would be members only.

Director of Research and Publications Report

1) Annette reported that the journal is almost ready. There will be 3 choices, a) download it from the website b) download it in pdf file c) buy it from lulu.com and they will send a bound copy.

2) The 3 official languages of the journal will be English, ASL and BSL. Discussion about including other languages such as Spanish. Next journal will focus on more ASL submissions. Annette is working with someone on the ASL translation and Jemina is finding someone for the BSL translation.

Other Items

Gallaudet University has requested scholarship monies for their new PhD program. Cindy F (Leslie) moved that we establish an annual scholarship fund of $2,000 to a Gallaudet PHD student in any one of the three interpreting tracks. Motion carried. (B09:10)

Tuesday, October 27

Conference Discussion

Our next face to face meeting will be in San Antonio. Everyone needs to arrive on Wednesday, February 3, 2010. The meeting will start at 9 am on Thursday, February 4. We will meet all day on the 4th, 5th and 6th. Everyone can leave on Sunday, February 7.

The theme for the 2010 conference will be Connecting Our World: Expanding Our Horizon.

Idea: Welcome video with different people signing welcome to the conference in different languages. Like Google earth zoom in on the country the person is from, show them signing their welcome, then zoom out, earth rotates, zoom in on next country and where that person is from

Interpreting committee: Trenton Marsh is interested in chairing this committee.

Conference language is ASL. Discussion about having CDIs for the conference. Use gestuno only for plenary /opening/closing/stage events.

Cindy Volk - Sponsor and Exhibit chair

Doug Bowen-Bailey/Paula(need to ask Paula)- registration co-chairs

Laura Braucht- Program chair

Program book - Jenna Scheetz ( Suzanne’s assistant)

Scholarships - Carolyn Ball

Volunteers –Lauri Metcalf

Entertainment- Suzanne Ehrlich

Brian has been in contact with Daniel Gile. He has agreed to be our keynote speaker. Annette (Suzanne) moved that we pay his flight in business class. Motion carried. (B09: 11). He will be the keynote speaker opening on the first day (Thursday). Two other plenary speakers on Friday and Saturday. Other plenary ideas Harumi Kimura --from Japan, Karen Bontempo from Australia. Annette (Myrelis) moved that we pay $1500 each for the plenary to the two plenary speakers (Harumi and Karen). Motion carried. (B09: 12)

Discussion about the blind review process. Only Laura will know the presenter. The program committee will not know who the presenters are, Laura and the board can then approve or disapprove the choices. Ask for a CV or resume along with the abstract from presenters. Committee will get the abstract and CV for presenter and bio and picture. Abstract can be either written or signed. Board will still have the final decision on presenters. Also on presenters form be sure to indicate that we can accept either video or printed abstract. Then we can have video clips on proceedings if they are not printed. 2 minute video abstract. Reviewers have to sign a confidentiality agreement.

Also discussion about having shorter presentations (i.e. 20 min lecture and 10 minute discussion). Longer presentations would be hands-on only.

Don’t need to have a separate spoken language track. This will be blended into schedule. Put out call for presenters, then we can divide them into tracks later. Just tell presenters the theme and the board will decide to categorize later into tracks or not.

Have no printed proceedings. People can get it on lulu.com. Only have flashdrives. Program book will still be printed out. Need to print the full program book. Might put officer and director reports on the flashdrive and/or the program book.

At opening ceremony we will just have opening statements, introductions, thank yous to sponsors, review of the week of the conference, etc. no lecture, then party!

Need to include food for the exhibitors.

Doug- put on registration form that cost of the conference is the same whether they want food or not.

Scholarship decision - 4 international and 2 US. Full time teachers can’t apply. Only part time teachers and mentors. Free registration only. Cindy F (Leslie) moved that we give $500 to the 4 international scholarship recipients along with a free one year CIT membership. Motion carried (B09: 13). Carolyn needs some kind of verification system that scholarship recipients attend the conference, etc.

Timeline:


  1. Call for presenters will go out by November 30, 2009, then reminder in January newsletter.

  2. Deadline for presenters is February 1.

  3. Presenter notification by March 15. They need to respond by March 22.

  4. Program posted: April 5.

  5. Early bird registration: by May 15. Member $325 Non-member: $425

  6. Regular registration by: Sept 1 Member: $375 non-Member: $475

  7. Late/onsite registration: after Sept 1: Member: $475 Non-member $575


Scholarship timeline: Call: Feb 1 Deadline: April 1 Notify: April 15

Call for interpreters timeline: Call: Jan newsletter Deadline: June 1 Notify: July 1

Exhibitors timeline: Call: January newsletter Deadline: none

Call for volunteers timeline: Call: January newsletter Deadline: none

Program book deadline: TBD by the program committee

Proceedings deadline: TBD by the proceedings committee:

FM system - headsets:get from RID, need 4 sets! Each set stays in one room.

Ideas for presentations:

1) for research or paper presentations - 20 min lecture 10 min for discussion

2)Hands-on presentation = 1 hr

3) 1 hour round table discussion

4)1 hour panel discussion

Poster sessions: Call: January newsletter, Deadline: June 1, Notify: July 1

Wednesday, October 28

Carolyn Ball on the phone.

Discussion about board compensation: We are a 501c6 - RID is a 501c3. RID can’t give a set amount when RID board members travel on RID business. In RID board members apply for the money (those without institutional support), then they apply and the President and Ex Director of RID make that decision. The President of RID also receives an annual salary. Discussion about those without institutional support who can’t afford to be on the CIT board because they would have to lose pay if they attended our meeting. Discussion about would this include the face to face meetings. Discussion about following federal guidelines for perdiems for certain cities.

Carolyn ( Cindy V )moved that the board will develop a policy for any board member who needs financial assistance to attend meetings. Motion carried. (B09: 14) Suzanne will develop the policy. Discussion about having the grievance committee chair be one of the decision makers.

Bylaws changes:

Discussion about Membership Director working on bylaws changes. The Vice-President will delegate this to Myrelis. She will send out the bylaws with strike outs . Annette and Leslie will help her with this.

Other Items:

Consider that CIT pay for all of our board to be members of ASLTA.

Change the Mission Statement to: The mission of CIT is to promote quality education for interpreters working with signed and spoken languages.

The CIT is a professional organization for educators of signed and spoken languages from all communities of the world.

The meeting was adjourned at 5:00 pm, PST.