Board Meeting Minutes

Back to Minutes Listing

CIT Board Meeting
August 1 – 3, 2007
San Francisco, CA:  RID Convention

Persons present:  Carolyn Ball, Brian Morrison, Cindy Farnham, Cindy Volk, Doug Bowen-Bailey, Kellie Stewart, Laura Covell, Annette Miner

Excused:  Leslie Greer

August 1, 2007

President Ball called the meeting to order at 6:15 p.m. PST.

  1. Approval of Previous Board Minutes
  2. Cindy Farnham (Brian) moved that the board minutes from November, 2006 – April, 2007 be approved.  Motion carried. (B07:05).
  3. Cindy Farnham passed out the tracking document for the CIT Strategic Plan. Board members reviewed and updated the status of each item.
  4. Final presentation of Mary Stotler award – Carolyn will present this at the business meeting for RID.
  5. Decision about the two extra RID reception tickets –   Kellie will take one of the tickets, and Carolyn will find someone to use the other ticket.

Brainstorm ideas:

Focus of convention could be exit and entry standards to ITP’s.
Establish issue forums at the next convention for things we would like to have position papers on. 
Cindy Farnham to share her agenda about group facilitation at our next face to face. Cindy could share this on the Friday night for the first 3 hours, or find out a little about how people communicate, etc.,  
Who follows up and tracks action items?

Adjourned 9:15 p.m.

Thursday, August 02, 2007

Meeting was opened at 9:15 a.m. by President Ball.

  1. Discussion of Draft CIT Sponsorship Policy of RID Chapters – Discussed having a schedule of events page on the website.  Doug moved (Cindy V) that CIT does not offer monetary sponsorship of state and regional events, but will offer free advertising of the event on our website. Motion carried. (B07:06).  We need to have a form letter with an explanation about this and indicating the policy.  The letter will come from PR.
  1. Portfolio assessment – Annette received an email from Michael Canale regarding the “in lieu of” portfolio assessment in place of the bachelor’s degree requirement for RID certification. He had asked if CIT could develop a referral list for this. Annette will let him know that we focus on teacher portfolios, not a portfolio equivalence to the RID Bachelor’s degree requirement. Our portfolio assessment has a very different focus.
  1. Cindy Farnham stated that we should announce to members about the times/dates for all of our board meetings in case they want to participate or send information to be addressed.  Doug will put this on the website.
  1. Journal of Teaching -  Suzanne Ehrlich Martin said she would like to help with a journal.  Annette Miner and Suzanne researching whether it should be electronic, peer-reviewed, referred, etc.   Kellie stated that we want to be sure it is credible and to look at the expectations for the work we want published.  Doug and Kellie stated that the journal should be in print form as well as email.  Kellie is willing to help with some research regarding the journal.  Discussion of how to supplement funding for the journal.  Kellie will check into possible funding sources.   
  1. Membership – Kellie stated that we have about 255 members currently.  We need to discuss how to keep members during the off-conference years. If the journal is published during the off-year, then this could keep the membership numbers up.
  1. CIT Website – Doug has been working on the website being functional and on implementing the Moodle bulletin board on the website.  Doug thinks we are at the point that we can spend only about $500 per year on the website.  We can have people pay on-line for advertising.  Doug is happy with DeafVision as the web site host.  Board members need to submit items for the newsletter.
  1. Cindy F discussed who needs to have the CIT credit card.  It will be Carolyn, Brian, Cindy F and Kellie.
  1. Cindy F stated that our CIT Board per diem may need to be increased in San Francisco and other cities that are more costly.  Doug (Laura) moved that we raise the per diem to $45 per day while we are in San Francisco.  Motion carried (B07:07).
  1. Investments:  Cindy F purchased an 8-month CD and an 11-month CD.  She put $20,000 in an 8-month CD which has increased an additional $220.  She also purchased an 11-month CD with $20,000 which has increased $306.  in the last quarter.  Cindy F may put more monies in the CD’s.  We still have $64,000 in the checking account which could be earning more interest.
  1. Cindy F has the Accounts Payable forms for CIT Board reimbursement .
  1. Cindy F stated that we need to decide about how to thank RID for the free meeting rooms for our meetings.
  1. Convention ideas – categories of ideas, and then assign those to certain directors or officers responsible for those ideas. Ideas for issues forums:  position paper on ITP for deaf interpreters, theme of the conference: exit and entry for ITP’s, Tour of  Puerto Rico: a DVD that we could put on the website , business meeting in a place where we can be seen, advertise the things to do in PR, give flash drives with the new CIT logo as a promo gift, be sure that ASLTA has a track at the convention, film all of us at Puerto Rico and tell about how fun it is and put this on the website, issues forum:  promote the involvement of qualified deaf faculty and mentors in interpreter education, portfolio evaluations for teaching, research and how CIT can support and foster more research, position papers (which ones should CIT develop), mentoring, issues related to diversity, ie. institutional racism, translation in Spanish, balanced program committee, maybe change the process of how presentations are accepted, role of educational interpreter training in programs and EIPA, assessment of objectives and how to look at outcomes and how to measure those, Liz and Myrelis will be co-coordinators for the conference,   
  1. CIT Logo – Annette reported that our only logo idea so far is the bridge idea that Doug has.   We discussed the idea of keeping the name CIT, but not identifying each letter with a word, just calling it CIT, professionals in interpreter education, or professionals in interpreter education excellence.  Discussion about a pinwheel as the logo. With the words, Research, Teaching, Mentoring, Language, Linguistics, Culture, Professional Development, Presenting on the parts of the pinwheel.  Discussion about a possible name: Professionals in Interpreter Education Collaborating for Excellence (PIECE).
  1. Laura (Kellie) moved that we send a plant to Betty Colonomos, wishing her a speedy recovery. Motion carried. (B07:08).
  1. Cindy F ( Laura ) moved that we establish a sub-committee of the board to have a face to face meeting with Leslie to discuss all strategic plan items referred to the PR director.  Motion carried (B07:09).

Meeting ended at 7:15 p.m.

Friday, August 03, 2007

Meeting began at 9:05 a.m. with Betsy Winston of the NCIEC (National Consortium of Interpreter Education Centers).  Betsy gave us an overview of the national center and the five regional centers.  They are interested in a faculty evaluation process, portfolio review, evaluating effective practices in teaching and translation.  The center’s goal is to increase the number of qualified interpreters.

Myrelis attended the meeting to discuss the conference. She is the conference coordinator She has a close friend in tourism, if we get 400 rooms, tourism may be able to give us some money. We need a letter stating that we are bringing this activity to PR, # of days, how many rooms we plan to use, how many people, how many room nights. We can submit a proposal of what we want, in terms of money or they could sponsor some tours, etc. She had a folkloric dance for the opening for the Region 2 conference.  Myrelis also suggested a kids dance group that can do a variety of dances. Myrelis will send us the information for who to send the letter to in order to ask for funding from the Office of Tourism. In the letter, we need to indicate the number of room nights we had at the previous conference, and that we will have over 400 room nights.  It is a 10 minute drive from the airport to the hotel.  There is a bus line out in front of the hotel to take people to Old San Juan.  The taxi zone around the hotel is a $10 zone.  Myrelis is willing to have Liz be co-chair or to have her as a mentor or whatever would be best for her.  Myrelis is willing to co-chair/mentor for the following convention to provide continuity.

 Ideas about exhibitors:  charge a lower rate because it will be difficult for them to ship materials there.  They could just take orders or bring one copy of each of their materials and send it to people later. We need a time frame about when the call for papers will go out, etc. Annette can send Myrelis a sample time frame for events for the conference.  Shelly Lawrence has been the program coordinator for the last few conferences, not sure if she wants to do it again.  We need to send out a call for committee chairs. Those who are interested will respond.  The CIT Board will go to PR for our next face-to-face meeting.  We will arrive in Puerto Rico on Thursday, February 7, 2008 and meet through Sunday, February 10.  We need to feature articles about Puerto Rico in each newsletter. 

RID has FM systems that you can get for free, so we could use these for the conference. Discussion about if we need Spanish interpreting, we can put that out in the registration flyer that people can request it if they need it. About 12-15 people from PR may be interested in attending the conference.  Myrelis thinks we can use local interpreters for the Spanish interpretation.  CIT could pay a certain amount towards people’s flights if they want to come interpret.  First thing to do is a call for all of the committee chairs and a timeline. Cindy F mentioned that maybe we could offer a pre-conference workshop or something on voicing/English to help with the local interpreter skill development.  This would be a way for CIT to support PR.  PR has their first bachelor’s degree program on the island.  David Rawlings, PR RID president attended the meeting as well.

Putting the Pieces Together:  A Collaborative Approach to Educational Excellence 
Use this theme for the conference in conjunction with the new logo idea.

Meeting was adjourned at 12:05 p.m.