Board Meeting Minutes
Conference of Interpreter Trainers
Face-to-Face Board Meeting
Sacramento, CA
February 13, 2009
Persons present: Brian Morrison, Cindy Farnham, Cindy Volk, Carolyn Ball, Laura Braucht, Leslie Greer, Suzanne Ehrlich, Myrelis Aponte, Annette Miner
The meeting was opened at 9:16 am PST by by President, Brian Morrison.
- Discussion of the revised PPM. There was a portion of the PPM related to the conference and we have decided to separate that into the conference binder. We have a lot of information that needs to be coordinated. Discussion about hiring Donna Freed to organize all of this information. Discussion of the Preamble and Mission Statement. The PPM is a living document, so any ideas for changes need to be sent to Brian or Cindy F.
2. Board Member Reports:
President Report
Brian reported that he attended the Robust Relationship Meeting of the AA2BA, NIEC, CCIE and CIT on January 28, 2009 via telephone. He distributed a written report of this meeting. The next meeting is April 15 and Brian will be attending. He is still working with NCIEC to have a CIT representative on each of their committees.
Vice-President Report
Cindy F and Carolyn have been working on the transition between the two positions of Vice-President and Treasurer. They have been focusing on finishing up the treasurer work from the conference. The board liability insurance policy has been updated. Also the tax forms for the non-profit corporation status have been updated.
Treasurer Report
Carolyn has been reviewing the by-laws for necessary changes and also working on the transition to this new position.
Secretary Report
Cindy V got feedback from 3 people who reviewed the business meeting minutes: Stacey Storme, Kim Kuhns and Melissa Smith. Changes to the business meeting minutes were made based on their feedback. Cindy V also distributed the November, 2008 and January, 2009 board meeting minutes.
Director of Professional Development Report
Laura reported that 51% of the people who responded to the survey regarding lengthening the conference said that they would like to keep it the same. She has been in contact with the group in San Antonio regarding planning for the 2010 conference.
Director of Public Relations Report
Leslie reported on the sponsorship levels for ASLTA and RID. Annette (Leslie) moved that our next face-to-face meeting be held at the ASLTA conference in Phoenix instead of at the RID conference. Dates for the conference will be Oct 29 - Nov 1, 2009. We arrive on Monday, Oct 26. at 1 pm to begin our meeting. Motion carried. (B09:02)
Leslie (Annette) moved that CIT sponsor the ASLTA convention for $2,000. Motion carried. (B09:03).
Cindy F (Leslie) moved that In support of ASLTA, CIT will sponsor all board members to attend the ASLTA conference by paying registration for those who do not have institutional support or free registration from the sponsorship. Motion carried. (B09:04)
Director of Membership Report
Myrelis reported that she has received the information about the CODA committee and has contacted three individuals to serve on this committee: Betty Colonomos, Lynette Taylor and Sherri Hicks. They are all willing to serve on the committee. The committee will start meeting soon to establish goals and objectives.
Director of Communication and Technology Report
Suzanne reported that she has talked with Doug regarding the transition of the position. They have a meeting scheduled for next week. She will be developing a communication plan with options for the board. There was discussion about how this position will change now with Doug being the webmaster and taking care of the newsletter. Suzanne and Doug will be meeting about this. Suzanne will work on making wording changes to the website to make it more internationally friendly
Director of Research and Publications Report
Annette reported that Dr. Jemina Napier is the new editor of the International Journal of Interpreter Education. Editorial Board members who have accepted so far are:
Annalena Nielson specializing in accreditation from Sweden
Anna Witter-Merithew specializing in distance education
Dr. Brenda Nicodemus specializing in interpreting research
Dr. Carol Patrie specializing in education of interpreter educators
Dr. Daniel Gile specializing in spoken language conference interpretation from France
Dr. Debra Russell
Helen Slatyer from Australia.
Holly Mikelson specializing in spoken language interpreting
Judith Collins from the U.K.
Dr. Julie Simon specializing in second language learning
Karen Bontempo from Australia
Dr. Marty Taylor
Dr. Mira Kim from Australia-spoken language translation in Korean
Dr. Nigel Howard from the U.K.
Peter Llewellyn-Jones from U.K. specializing in cognitive processes and spoken language interpreting
Dr. Rachel McKee from New Zealand specializing in access to education via interpreting
Robyn Dean
Amy Rowley
Annette Miner - CIT Board liaison
There will be 4 parts to the journal: Commentary, Research Articles, Open Forum for discussion of different issues and Dissertation Abstracts. The CIT website describes the journal, the call for papers and the editorial board. The deadline for the first journal article submission is March 30, 2009. Each member of the editorial board needs to be a member of CIT.
Annette asked for a $1,000 budget related to items necessary for the journal. Cindy F (Suzanne) moved that we approve the $1,000 budget. Motion carried. (B09:05).
- Discussion regarding paying the CIT webmaster.
- Discussion regarding ideas for increasing membership. One idea would be to give one print copy of the journal to all interpreting programs.
- Discussion about Brian, CIT President attending the ASLIA national conference in Australia in August of 2009. Annette (Cindy V) moved that we send Brian to the ASLIA conference and pay his airfare, registration, hotel and food perdiem. Motion carried. (B09:06) Brian will write an article for the newsletter about this conference.
- Discussion regarding the book Doing Good Better. Board members shared the aspects of this book that were helpful. There is a need to evaluate fairly the members of the Board of Directors. The CIT Board works well cooperatively as a Board. We need more subcommittee involvement and more help to assist committees with their work. The book helped us realize that we are doing well in many areas. We could make some changes in how the agenda is established. We need to establish time limits for certain items. We need to look at involving other organizations. We need to make sure that there is consensus on email votes as well as face-to-face votes. We need to do a better job with orienting new directors. Officers and Directors need to submit reports before the meetings in order to expedite the meetings. Discussion regarding fundraising, asking board members to donate money and whether or not two unexcused absences would constitute being asked to resign from the board.
February 14, 2009
The meeting was opened by President Brian at 9:11 am PST.
1. Conference Discussion
Discussion about the reporting and communication procedures regarding the conference.
Discussion about the Professional Development Director taking on the Program Chair role of the conference and the Vice-President being the general person in charge of overseeing all of the conference.
Discussion about evaluations of the conference . Investigate the possibility of using Respondus for workshop evaluations. Discussion about putting the evaluation results on the website.
Brian will ask Anna to archive all information regarding emails with presenters, ratings, etc. into a zipdrive for us. Discussion regarding having more of a balance of presentations; not just research, but international, hands on, etc. Discussion regarding shortening the research presentations and lengthening the hands-on presentations.
We had 17 exhibitors (had planned on 10). Must clarify how many tables for sponsors and how many for exhibitors. Plan for 20 tables next time. Most only needed 1 table. Only about 2 - 5 exhibitors needed 2 or 3 tables. Snacks are included for exhibitors. They need to pay for lunches. Had 10 student volunteers. we gave them a free kayak trip as a thank you. Best to have local students as the reps. Just cover their food for the day. Should also include local deaf community people as volunteers. Good to have co-chairs. Not just one chairperson.
San Antonio conference
RID has a contract with Marriott Hotels to keep the price the same for a certain number of years. Do we want to investigate this or ask if we can use the RID discount/contract?
We need to have a local conference coordinator. Our 3 contacts in San Antonio are Doug Dittfurth, Laurie Metcalf and Charles Trevino.
Ideas for the San Antonio Conference
- Start the conference on Wednesday morning. Still have the opening ceremony on Wednesday night.
- Add more choices at one time. Currently have 4, but could go to 5 choices for workshops at one time.
- Research track has one hour sessions.
- Hands on workshops 1.5 - 2 hours
- Ideas for tracks: research, teaching and learning, 2nd language teaching/acquisition, international, possibility of one more-whichever one we get a lot of submissions under could be the 5th track.
- Maybe don’t have all tracks on all days. i.e. Wed, international, Th research etc.
- Leave dates Wed - Sat., but add a 5th track.
- Maybe get rid of tracks, just have topics that we are looking for.
- Let San Antonio folks know that we might have 5 workshops happening at one time.
- Have the pre-conference on Wednesday during the day..
- If two days, Tues and Wed for pre-conference, ask the hotel for 3 rooms for those days. One room for ASLTA testing and two rooms for pre-conferences.
- Myrelis is willing to co-chair the conference.
- We do not pay presenters, only the plenary speakers.
- Plenary and announcements every morning.
2. CCIE Monies - Lindsey Antle said that CIT had not given them $10,000 that we owed them. We had given them $5,000 in cash. We committed $15,000 to them. In 2006 we paid $6,800 for expenses for the conference along with other dollars to equal the additional $10,000 commitment. Cindy F and Matthew O’Hara will discuss this again.
3. NCIEC-CIT Relationship - We would still like to have a CIT member representative on each of the NCIEC committees. This representative would always have CIT in mind while doing their work on their committee. Brian will inform Betsy we still want this and Brian will still continue to be involved in their quarterly meetings.
Meeting adjourned at 6:52 pm PST.
February 15, 2009
Members present: Brian Morrison, Cindy Farnham, Carolyn Ball, Suzanne Ehrlich, Leslie Greer, Annette Miner
Absent: Cindy Volk, Myrelis Aponte, Laura Braucht
The meeting was opened at 9:15 am PST by President Brian.
- Cindy F explained the history of CIT and the strategic plan for new board members.
- Action Items were assigned to board members.
The meeting was adjourned at 10:10 am PST.