Board Meeting Minutes

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Conference of Interpreter Trainers
Board of Directors Meeting
Tucson, Arizona
February 9 – 11, 2007

 

Persons present:  Carolyn Ball, Brian Morrison, Cindy Volk, Cindy Farnham, Doug Bowen-Bailey, Kellie Mills-Stewart, Laura Covell

Not present:  Leslie Greer

The meeting was called to order at 8:08 pm MST on February 9, 2007. 

  1. Welcome – President Ball welcomed the board members .
  2. CCIE – President Ball gave a historical overview of accreditation.  There were 4 programs that were going through the Self Study Review (SSR)
  3. Website options – Doug informed the board that a new website host is needed.  Doug has been in contact with DeafVision.  Deafvision said they could do a database for $500-$1,000.  For a custom one with the possibility of mailing labels, it would cost about $2,000. Cost is $17.95 per month.  This would be 300mg of space.  With 1 & 1  we could get 120MG of space for 4.99/month.   Annette (Cindy F) moved that the board authorizes Doug to move forward with website transition.  Motion carried. (B07:02)
  4. The Board discussed what questions we had for the CCIE conference call the following day.

Meeting adjourned at 9:55 pm MST.

Saturday, February 10, 2007

The meeting was started at 8:49 am MST.

  1. Group norms – Discussion of norms for the meeting
  2. Starting clear – Sharing with the group
  3. Reports:
    •  Cindy Farnham – Cindy is waiting on conference financials before investing some of the CIT money. The conference went well and CIT has over $90,000 in the bank. 
    • Kellie Stewart– CIT has 225 members with 5 new additions.  We need to set up Paypal on line to pay dues.  Laura Mary Daragh-Maclean was appointed to Professional Development Committee of RID. Mary is waiting on paperwork from RID to be official. She is the CIT representative.  Mary will need to report on these meetings in the CIT newsletter. 
    • Laura Covell – Laura would like to develop the teacher portfolio.
    • Annette Miner -  NIEC is investigating doing a white paper about wanting interpreting programs to be at the bachelor degree level.  Many CIT members who are teaching in AA programs do want to transition into a BA program. This  needs to be a CIT document.  We need a committee of AA programs, BA programs, and programs with articulation agreements. Annette will contact people to be on a committee.  The Deaflympics ad didn’t get in  by the deadline.  The U. S. Department of State is trying to put together interpreter job descriptions.  Annette will talk with the editor of the RID journal about starting a Journal of Teaching Interpreting.  Doug suggested the journal being every other year during off year of the conference.  Annette is our representative to the NCI (National Council on Interpreting).  Annette will be attending the next meeting in Los Angeles
  4. Conference debriefing – Board members brainstormed ideas for future conferences.
  5. Review of Strategic Plan – CIT-ASLTA Task Force gave many suggestions of what CIT should do. Then CIT board did a strategic planning process. Board members reviewed each section of the 5 and 10 year plans and brainstormed action items. 

CCIE – Conference Call

In Attendance:

Anthony Aramburo, Lindsey Antle, Terry Strauss,  Matthew O’Hara , Carol Patrie

Discussion items:
 We discussed establishing a distinction between CCIE and CIT. The SSR materials are not copyrighted and officially belong to CCIE. Annette asked that we still support the standards, so the standards are still CIT standards. Discussion also ensued regarding SSR being accreditation now instead of standards.  CCIE would need to get these copyrighted if they desire to do so. this.  Anthony will recommend to Larry that a review committee consisting of both CCIE and CIT be established to review the standards.

The new CCIE website was discussed.  ccieaccreditation.org is the new web address..  Doug will put some verbage about CCIE on the CIT website and direct people to their web site. The database was also discussed along with possibilities for new database development.
Anthony stated that they have 3 programs in the SSR process.  Cindy F indicated that the only information we have is on the financial end and who has applied since Luce became our coordinator of Oct 1, 2001. 

Matthew asked about the tax exempt status.  CCIE is incorporated.  Cindy F said that the DOIT center used the CIT tax exempt status.  CIT is a 501c6 and CCIE is a 501c3. CCIE needs to talk with an attorney about getting their own fderal ID number.

Anthony asked if CIT had looked over the CCIE proposal.  CCIE wants an executive director . Matthew stated that they know that CIT’s commitment was significant.  Cindy F said that we have spent over $100,000 so far to get the CCIE established.  The CIT and CCIE boards discussed the bills that incurred before CCIE was established.

Call finished at 3:02 pm.

Annette (Doug) moved that we give CCIE $10,000 this year and $5,000 for next year. Motion carried.  (B07:03) Carolyn will inform Anthony.

  1.  RID video interpreting committee – Brian sent the board a letter from the RID Video Interpreting Committee about how we can work together to provide more VI interpreters. Kellie suggested that the VRS centers could sponsor a professional development conference in conjunction with CIT in order to train teachers .  The VIC could send articles to the newsletters.  Maybe it could be a track at the next conference.  Brian could stay in the capacity as the liason to this committee.  Brian can let them know that our focus is on teachers, not training interpreters but that we are interested in collaborating.
  2. Budget/planning – Cindy Farnham reported that we have about $21,400 regular expenses per year.  We are dependent on membership dues for our income. We get about $23,000 in membership dues per year.  Doug suggested an option for those who want to pay for a two year membership and maybe give them a discount.  Discussion about fiscal planning and costs for the next three years.  We project that website costs may be $8,000 for the next three years. Journal costs are predicted to be $8,500 over the next three years.  We want to invest $20,000.  In 2008 we need to have $20,000 ready for conference costs.  Kellie stated that we used to have a fundraising committee.  We made $58,000 on the conference this year, which was unusual.  We send someone from CIT to RID, ASLTA, NAOBI and NAD conference and we sponsor someone from those organizations to come to our conference.
  3. Review of refund policy –   Our refund policy is only what is published on the registration form.
  4. Future of newsletter – Julie Moore will do it one more time.  Annette will do a letter  of thanks to Julie Moore.  Kellie will do an article for the newsletter featuring the contributions Anna has made that led to the Mary Stotler award.  .Kellie stated that different individuals need to have responsibility for different parts of the newsletter.  Doug can collate information for the on-line newsletter.
  5. Table adding CODA to the mission statement to the next meeting.
  6. Yahoo group – Cindy feels that it might be better to use Blackboard.  Laura and Doug will try out Moodle to see how it would work for us.
  7. New logo and letterhead – Laura has some ideas on this and will send them to us. Doug has an idea about a bridge. 

Meeting ended at 5:30 p.m.

Sunday – Meeting began at 8:18 a.m.

  1.  Annette said she could help with getting different people across the country to submit articles for the newsletter.  Suzanne Erlich-Martin is interested in helping.  Doug will do an article for the newsletter about the vision for the newsletter.
  2. Myreles Aponte-Samalot is our contact in Puerto Rico for the conference.  We need to contact her about the feasibility of the next conference there.  Laura will talk with Myreles about the Region 2 conference and its success and the hotel.  We need to have an idea on the cost for this convention.
  3. New logo – Discussion about whether or not we should hire someone to develop this.  If so, we need to give that person some direction.  Annette has a contact of a deaf person who is interested in doing it.  We will also put it out to the membership.  Annette will write an article about this for the newsletter.  Discussion about changing the name of the organization. 
  4. Discussion about adding CODA to our mission statement.  Brian will contact Sherry Hicks to set up a committee. Brian will put out a request to the membership and also discuss the possibility of an on-line discussion about it.
  5. It is fine to vote on-line as a board.  Members can only vote at conventions.
  6. Motion C-06-08 moved to change the by-laws to add a new category of membership for retired members.  They are not able to vote.  Currently if you want to vote, you must pay full membership dues. Doug will write an article for the newsletter and send it to Kellie.
  7. Discussion about what we want in the website.  Ideas:  history, the newsletter, job announcements.
  8. Discussion about putting together a “best of” book from the Proceedings and publish that in conjunction with a journal.
  9. Naomi made changes to the PPM which needs to be reviewed.  We need to see if the refund policy is in the PPM.  The board cannot consider refund requests until after the convention.
  10. Discussion about our next face-to-face meeting before the RID conference in August.

The meeting was adjourned at 9:40 a.m.